Knowing who attended your Zoom meetings can be critical for ensuring accountability, tracking participation, and improving engagement. Whether you're hosting team meetings, webinars, classes, or important client calls, it's essential to have clear visibility into attendance. In this guide, we'll explore easy methods to see who attended your Zoom meeting, both during and after the session.

Why Tracking Zoom Attendance Matters

Tracking attendance isn't just about knowing who showed up. It helps in verifying participation, understanding engagement patterns, ensuring compliance for training sessions, and maintaining accurate records for documentation purposes. With clear attendance data, you can better manage future meetings and ensure that key participants stay informed and engaged.

Quickly Viewing Participants During a Meeting

Zoom allows you to quickly see who is in your meeting at any time. Simply click the Participants button at the bottom of your Zoom window. This opens a sidebar that shows a complete list of current attendees. From here, you can manage participants, mute or unmute attendees, and even chat directly with them to address any issues immediately.

Using this feature provides real-time clarity and allows you to keep the meeting running smoothly.

Accessing Attendance Reports After the Meeting

Once your Zoom meeting ends, you can access detailed attendance reports through Zoom’s web portal. These reports list each participant’s join and leave times, total duration spent in the meeting, and their email addresses (if they logged in to Zoom).

Requirements to Access Attendance Reports

To access Zoom attendance reports, you'll need:

• A paid Zoom account (Pro, Business, Education, or Enterprise).
• To be the meeting host or have administrative privileges within your Zoom account.

Step-by-Step Guide for Meeting Hosts

1. Sign into the Zoom web portal in your browser.
2. Navigate to Reports and select Usage.
3. Set the date range to include your meeting.
4. Locate your meeting in the list and click on the participant number.
5. You’ll see a detailed attendance report showing each participant’s name, email, join time, leave time, and total duration.

Step-by-Step Guide for Zoom Admins

Zoom administrators can also access attendance data through these simple steps:

1. Log into the Zoom web portal as an administrator.
2. Select Account Management and then Reports.
3. Click on Usage Reports, and then Active Hosts.
4. Select By Meetings to find the specific session.
5. Click the participant count for detailed attendee information.

Exporting Your Attendance Report

Zoom makes it easy to download attendance details for further review or documentation:

• Within the attendance report view, simply click Export to download the data as a CSV file.
• For bulk reports, use the Export as CSV option at the top of the Usage page.

These CSV files can then be easily managed, shared, or analyzed using spreadsheet software like Excel or Google Sheets.

Tips for Ensuring Accurate Attendance Data

To make sure your attendance records are precise and actionable, consider the following tips:

• Encourage participants to log into Zoom with their authenticated accounts for accurate email tracking.
• Set up meeting registration in advance to gather necessary participant information.
• Advise attendees to remain logged in throughout the session to avoid multiple entries.
• Always export and save reports soon after the meeting concludes, as Zoom retains data for only 30 days.
• Enable the 'Show unique users' option in reports to consolidate multiple join-leave instances from the same participant.

Enhance Your Zoom Meetings with Bubbles

Tracking who attended your Zoom meetings is essential, but capturing key insights and action points is equally important. This is where Bubbles, your AI-powered meeting assistant, transforms your meeting management experience.

Why Use Bubbles?

• Automatic Recording and Note-taking: Bubbles seamlessly joins your Zoom meetings, automatically recording conversations and capturing essential details without disrupting your workflow.
• Instant Summaries: Shortly after your meeting ends, you'll receive detailed transcripts, concise summaries, and clearly defined action items directly in your inbox.
• Effortless Organization: Bubbles stores all meeting recordings and summaries neatly in your workspace, making it easy to search, review, and share with team members.

Using Bubbles alongside Zoom not only clarifies attendance but also provides a deeper understanding of meeting outcomes, significantly boosting productivity and effectiveness.