Adding a Microsoft Teams link to your Outlook meetings can significantly enhance your workflow. Forget those last-minute messages asking, "Where's the meeting link?" This quick and easy guide will clearly show you exactly how to add a Teams meeting link in Outlook, covering desktop, web, and mobile apps, along with essential tips to streamline your scheduling experience and quick troubleshooting solutions.

Why Should You Add a Teams Link?

• One-click join: Participants can effortlessly join directly from the invite.
• Integrated dial-ins: With an Audio Conferencing plan, dial-in numbers are automatically included.
• Simplified scheduling: Manage everything from a single invite, saving you time.
• Cross-platform: The Teams link works seamlessly across desktop, web, and mobile platforms.

Essential Prerequisites

Before you start, ensure the following:

1. Microsoft Teams is installed and you're signed in with the same account used in Outlook.
2. Teams add-in is active in Outlook (check via File > Options > Add-ins, listed under Active Application Add-ins).
3. Your Microsoft 365 subscription is Business Basic or higher (Teams Free does not support built-in Outlook integration).

Adding a Teams Link in Outlook (Desktop)

Here's a step-by-step process for the desktop app:

1. Open Outlook and go to Calendar.
2. Click New Event (or New Meeting).
3. Select the Teams Meeting button in the toolbar. A Teams link appears automatically in the meeting invite.
4. Fill in the meeting details: Title, attendees, date, time, and agenda.
5. Click Send.

If you're interested in scheduling different types of meetings, check out How to Reschedule a Meeting in Outlook.

Adding a Teams Link in Outlook on the Web

Follow these simple steps for Outlook online:

1. Visit outlook.office.com and switch to the Calendar view.
2. Click New event.
3. Toggle the Teams meeting switch to ON.
4. Complete the meeting invite details and click Send.

Pro tip: Want to look more professional on camera? Check out How to Blur Background in Microsoft Teams before you hit Send.

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Adding a Teams Link in Outlook Mobile (iOS & Android)

Here's how you can do it on mobile:

1. Open Outlook and tap the Calendar icon.
2. Tap the + (Add Event) button.
3. Scroll down and activate the Teams meeting slider.
4. Complete your meeting details and tap Send (iOS) or Save (Android).

If you also use Zoom, you may want to see our How to Add Zoom to Outlook: Quick Setup Guide.

Set Teams Meetings as Default

If nearly every meeting is on Teams, set it once and forget it:

• Desktop: Settings  → Calendar → Events and invitations → Add online meeting to all meetings and choose Teams.
• Web: Same path in Outlook on the web.

Now every invite comes pre‑loaded with a Teams link (you can turn it off for one‑offs).

With Teams as your default, make sure you know Where Are Microsoft Teams Recordings Stored? All Possibilities Explained and How to Download a Teams Recording Quickly and Easily so nothing slips through the cracks.

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Troubleshooting Missing Teams Button in Outlook

If the Teams meeting option disappears from Outlook, try these quick fixes:

• Enable the Add-in: Open Outlook, select File > Options > Add-ins, choose COM Add-ins at the bottom and click Go. Ensure Microsoft Teams Meeting Add-in for Microsoft Office is checked, then restart Outlook.
• Restart Apps: Close both Teams and Outlook, then reopen Teams first, followed by Outlook.
• Run Outlook Normally: Avoid running Outlook in administrator mode, as add-ins don't load properly. Close and reopen Outlook in normal user mode.
• Update Office: Ensure your Outlook and Office apps are updated to the latest version.
• Check License: Ensure your Microsoft 365 subscription is at least Business Basic, as Teams Free won't display the Outlook add-in.